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Frequently Asked Questions


HOTEL INFORMATION

Q: Where will the 2008 SMS International Conference be held?

A:

  • Maritim Hotel Koln (Cologne)
  • Heumarkt 20
  • 50667 Cologne
  • Germany
  • Phone: +49 (0)221 2027 849
  • Fax: +49 (0)221 2027 826
  • info.kol@maritim.de

Click here for the hotel's website.

Q: Am I responsible for reserving a hotel guestroom?

A: Yes, all conference attendees are responsible for making their own hotel reservations. SMS has contracted a limited amount of guest rooms at the Maritim Hotel Cologne. Rooms are available for a special price on a first-come-first-serve basis. We advise all attendees to make reservations early to secure a room with the special conference rate.

Q: How can I make hotel reservations for the Cologne SMS Conference?

A: Reservations need to be made directly with the Maritim Hotel in Cologne. You can fax or email the hotel guestroom reservation form directly to the hotel. Please reference the "SMS Conference" to receive the conference rate.

Q: When do I have to make guestroom reservations?

A: The SMS Conference rate is available until the guestroom block is filled. But: Remaining rooms in our block that are not sold by September 4, 2008 will go back to the hotel and will no longer be available at the negotiated rate.

Q: What if the SMS room block is exhausted?

A: The conference hotel might make additional rooms available, but likely not at the special SMS conference rate. There are a number of other hotels in the area where you might be able to make your own arrangements.



TRAVEL INFORMATION

Q: What are the options to travel to Cologne?

A:Those planning to attend the Cologne conference are spoiled with choices. Cologne is a hub within the European high-speed rail network.

In addition to the Koeln-Bonn International airport (CGN) serving the city directly, the Duesseldorf International airport (DUS) as well as the huge international airport in Frankfurt (FRA) are within easy reach. The new InterCityExpress trains connect downtown Cologne non-stop with the Frankfurt airport in only about 55 minutes.

The Cologne airport has many European connections and also is a hub for several low-cost airlines.

TIP: A number of airlines cooperate with the German Railway and have code-share connections using the train from Frankfurt to Cologne. So flight number LH 6802 is actually a train. If you want to search for these connections, the train station in Cologne also has an airport code (QKL), but only Orbitz seems to be able to actually find it

Q: What are the entry requirements for traveling to Germany?

A: All foreign nationals require a valid passport or other identification document to enter Germany. The passport must be valid for at least another four months after entry into Germany or the Schengen area.

For citizens of the EU countries a valid identity card is sufficient.

U.S. nationals require a passport for travel to Germany. A visa is not required for a stay of up to 90 days.

Citizens of certain countries require a visa to enter Germany. For detailed information, please visit the website for the Consulate for Germany where you will find country specific information, visa requirements, fees, and applications.

**SMS cannot guarantee the issuance of a visa to enter Germany**



CONFERENCE REGISTRATION

Q: When can I register for the conference?

A: General registration began April 15, 2008.

Q: How can I register for the conference?

A: Please register online through the registration area on our conference website. If you do not have one yet, you will be required to create an online account (this only takes a few minutes) to be a recognized user on our website and access the registration pages.

Q: How can I pay the conference fee?

A: We offer a variety of payment methods

  • Online credit card payment on secure site (VISA, MasterCard, American Express, Discover, PayPal)
  • Credit card via mail or fax: Complete the payment portion on the registration invoice and mail or fax the form to the SMS Executive Office.
  • Check: Mail a copy of registration invoice with a check drawn from a U.S. bank to the SMS Executive Office.
  • Wire transfer: Wiring instructions can be found on the downloadable registration invoice. Please make all wiring fees payable by sender, and please make sure your name is included in the transaction details.

Q: Can I register on-site?

A: Yes, on-site registration will be available every morning before the start of the program however the registration fees will be higher if you wait to register during the conference.

Q: When is my registration confirmed?

A: Your registration will be confirmed when SMS receives your conference fees. Until payment is received, your registration is pending.

Q: Do I receive a reduced rate as an SMS Member?

A: Yes there is a US$100 reduction of the conference fees for current SMS Members.

Q: Is there a reduced registration fee for Students?

A: Yes, there is a Student Bundle that includes a reduced registration fee as well as two years of SMS membership (2008 and 2009).

Q: What is included in the conference registration fee?

A:

  • Access to all pre-Conference and Conference Sessions
  • Opening Reception on Sunday night
  • Luncheons on Monday, Tuesday and Wednesday
  • Dinner Event on Monday Evening
  • Cocktail Reception on Tuesday Evening
  • Program Booklet with Abstracts for all Presented Proposals
  • SMS Membership for 2009

Q: Can I wait to register for the conference until I find out if I am accepted to participate in the PhD Workshop?

A: If you are a submitting author whose proposal has been accepted, you will be required to register by May 15, 2008 in order to secure a place to present your proposal.

Q: What is your cancellation policy?

A: No refunds will be issued for cancellation of your registration. You may transfer your registration to another person within your organization or to one of your co-authors before September 14, 2008.

Q: I will need an official letter of attendance/ participation for my institution? How can I obtain that?

A: After the conference, you can download and print an individual letter confirming your conference attendance from our conference website.



PRESENTATIONS

Q: What is a Paper Session?

A: It is a sequence of 3-4 authors, who will present their research in a comprehensive fashion, followed by interaction between authors and audience on a number of papers in a related theme.

Q: What is the role of a Session Chair?

A: This position is often filled by one of the authors of a paper that is presented in the session. The main responsibility is to introduce the presenters and to make sure that the session starts and stays on its time schedule. Please contact the SMS Executive Office if you are interested in serving as a Session Chair.

Q: What is a Common Ground Session?

A: It is more interactive session than the traditional paper sessions. The session includes authors of 5-6 proposals, who will conduct a facilitated discussion on the topic of their research. Click here to learn more.

Q: What is the role of a Facilitator?

A: The Common Ground sessions will be chaired and facilitated by known scholars in the session's topic. The facilitator is not an author on one of the 6 proposals, but will be familiar with the proposals presented and discussed. It is the responsibility of the facilitators to lead a productive discussion and allocate time among participants.

Q: Can I switch my proposal to a different session format?

A: No. Apart from the initial indication of preferred session type at time of submission, authors will not be able to influence the session format for their proposal. The final program is designed by the Track Program Directors and the proposals in each session are determined by topical area and the developmental stage of the proposals.

Q: Does that mean that the type of session I present in cannot change?

A: No. During the planning process leading up to the conference, it is possible that your proposal may be assigned to a different session with a different type or that the session itself changes type. The program will be finalized and published no later than July.

Q: Can I influence the scheduling of my presentation?

A: You can probably imagine that scheduling hundreds of authors and presentations will be quite challenging. We will determine the schedule for all sessions and they can be anytime Monday, Tuesday, or Wednesday until noon. Unfortunately, we usually will not be able to accommodate special requests.

Q: How and when can I learn when my presentation is scheduled?

A: We will provide notification in July 2008.

Q: What AV equipment will be available for presenters?

A: Presenters in Paper Sessions will have LCD projectors available, but presenters will need to provide their own laptop computer.

Authors participating in Common Ground Sessions will have access to flipcharts only. Overhead projectors will not be used in any sessions.

Q: Will comments from the peer review process be made available to submitting authors?

A: Yes. We have asked reviewers to provide notes for authors. This is the first year we are doing this for the conference submissions and we are happy to announce that approximately 2/3 of the proposals received comments. In order to view comments, authors must login to their SMS account and click on "mySubmissions".

Q: Is it possible to get access to the full papers of what will be/has been presented?

A: All presenters will be invited to upload copies of their full papers to our website where they will be available to conference attendees to download.

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Strategic Management Society

Cologne Conference